Setting an HP JetDirect Device in Windows NT

Using Windows NT4.0
Using HP Web JetAdmin v6.x
Windows NT Printing

Note: Make sure your printer and JetDirect device are turned on and connected to the network before setting up NT printing.

Using Windows NT4.0

1. Install the DLC protocol on the server (or workstation) that you will create the logical printers on. Until you install the DLC Protocol, you will not see the necessary Hewlett Packard Network Port in the Add Printer wizard. Installing the DLC protocol requires a reboot, and you should probably reapply your latest service pack.  To install the DLC protocol right click Network Neighborhood, click the Protocols tab, click Add, select DLC from the list, click OK.

2. After the reboot, click Start|Settings|Printers

3. Double click Add Printer|select My Computer| Click Next. (This will start the process of creating a logical printer.)

4. Now you must associate a logical printer with a Port. This dialog box allows you to do this. To find the Hewlett Packard Network Port click Add Port, and choose the Hewlett Packard Network Port. Click New Port and type in a name, "JetAdmin01" is good. Click the refresh button and choose the Hardware Address of the JetDirect device your printer is connected to. Click OK, then Close, then Next.

5. You will now select the type of physical printer connected to the JetDirect device
so the printer drivers can be installed. If you have new drivers, click Have Disk
and point the dialog box to the location of the drivers. Choose your driver and
click Next.

6. Give your Logical Printer a name, click Next

7. Since this is going to be a network accessible printer, click the Shared radio button, and type in a Shared name. If you want to allow Win9x computers to use Point and Print, click Windows 95. Click Next.
Note: In order to use Point and Print for Win9x or other Operating Systems (Windows NT Operating systems not included because they use the drivers you just installed on the server) you need to copy the drivers for that OS and your printer type to a directory on the server.
For example, if the printer you are setting up is a HP LaserJet 1100, and you want Win9x PCs to be able to use Point and Print from the Win NT server, you would create a directory on your server and copy the Win9x HP LaserJet 1100 driver files into that directory.

Once you click Next, the drivers for Windows NT will be copied, and then you will see a dialog box asking for the location of the .inf file for the Windows 95 drivers. Point to the directory you copied your Win9x driver files into, and click OK.

Your logical printer will be created and a test page should print out.

Using Web JetAdmin

HP Web JetAdmin has become HP's preferred software for managing JetDirect devices. HP Web JetAdmin is a Java application that uses a browser interface. HP's JetAdmin, the Windows application, is no longer being developed or supported so you should use Web JetAdmin.

These steps are not intended as a replacement for the Web JetAdmin documentation. You will need to familiarize yourself with the software.

1. Install Web JetAdmin on a PC or Server. Once you install Web JetAdmin and open it the first time, you will see a page asking to discover the devices on your network. Click Continue to discover the devices, or Edit to configure how the discovery will run.

2. You will then be taken through a couple of pages describing Web JetAdmin.

3. Next you will be shown a Devices page showing your JetDirect devices and printers. If you don't see the devices list, move your mouse to the upper left of the page and click the "Go" button.
Note: If you have a large network or a large number of HP devices, it might take a while to discover everything. You can check the discovery status by looking at the middle, bottom of the web page. It will have a discovery status that says either "Discovery in Progress" or "Last Discovery Completed".

4. To create a Logical Printer on a NT Server, highlight the JetDirect device and it's printer you want to print to in the devices list, and click the "Open Device" button on the right side of the web page.
(These steps replace the process of running the Add Printer Wizard in Windows NT.)

5. In the web page that comes up, click the "Install" button on the button bar. On the next page, choose "Windows" and then the "Continue" button. The next page allows to choose the Domain and Computer name where you want to create the Logical Printer. Choose the names and click "Continue".

6. The next page allows you to assign a Printer Name, a Share Name, a Port Name, and select the driver… just like you would do with the Add Printer wizard in Windows NT. Do this and Click the "Create Printer" button.

7. You will then see a page asking you to enter a username and password that will allow you to create a Logical Printer on the target computer. The group Power Users will be above the username and password fields, ignore this. Just enter a valid name and password that has the proper rights. Your new Logical Printer will be created.

8. Go to your NT server and open the Printers applet to verify the new Printer was added. Print a test page.

Note: When using Web JetAdmin you do not need to install the DLC protocol on the target computer. Web JetAdmin will use TCP/IP to communicate with the JetDirect device. The type of port that will be created on the target computer is a HP Standard TCP/IP port.

Windows NT Printing

1. A logical printer is created using the Add Printer Wizard. This is called a "Printer" by Microsoft.

2. The logical printer must be associated with a port. The port can be a local LPT port (parallel ports) or a local Com port (serial ports), or you can add a port like you do with a network attached print device (HP JetDirect device). This is also done in the Add Printer wizard.

3. Your physical printer is connected to the port you defined in the Add Printer wizard (parallel port, Com port or a network attached print device), and this is how NT knows where to send the print jobs. Microsoft calls a physical printer a "Print Device"

4. A "Print Server" is the computer where the logical printers are created and the print jobs are spooled to (or saved on) before printing. Normally, in a networked environment, a Windows NT Server is the Print Server. This server is where you create your logical printers.

5. The Print Jobs are stored in the Print Spooler before being sent to the "Print Device". The Print Spooler is located under Winnt\System32\Spooler\Printers.
This directory is where all print jobs go before being printed (unless you print directly to the port). The Print Spooler location can be moved by opening the Printers Control Panel applet, choosing the logical printer, clicking File|Server Properties| and the Advanced tab.
In order for there to be room for all the print jobs that might be sent to the Print Spooler, make sure you have ample disk space on the drive where you create your Print Spooler. In addition, make sure your print server has ample RAM (memory) to handle the printing load.

6. If you change the IP address of your JetDirect device you must update the port your logical printer is using to reflect this change.